Jobcard–Parts link

AMS32 allows for parts to be linked to Jobcard defects, each with a specific Card ID on issue.  These are not always correctly linked at the time of issue and the need has arisen to allow for re linking of these parts to the defects prior to Job closing.   The method up until now has been to return the part to stock and re-issue, but this is time consuming.  A new link window W520 has been developed to make this re-link process more user friendly.

Menu: Management | Jobcard

To be able to use this new feature, AMS32 v 2.23.15 must be installed and the data re-indexed. To re-link parts issued on a Job, whether linked to defects on issue or not, go to W510.  Select the required job and then select 'Allocate Parts' button. (Only available on open jobs)  This will open window W520.   All the parts are listed in date order together with the linked Defect or Card ID.  To change the linking, select the 'Card ID' field to highlight and click a second time.  This will then show a drop-down list of all defect Card ID's  in sequence.  Select the correct ID to re-link the part.  There is no need to save the changes.  Part quantities can also be checked at this stage, but no other editing can be done from this window.

A previous version of AMS32, incorporated a safety feature to prohibited the deleting of Jobcard Defects while parts are linked.  This is a good place to check and re-link parts to another Card ID prior to deleting a defect ID from a Job.

Parts Receiving – Automatic Verification & Selling Price

When a part is received from an order, a number of basic checks are performed to assist the user identifying possible data errors.  Various options are available to the user to ensure the store prices are maintained at a relevant level.

Warnings that will prevent receiving of the part

• Users must provide the following compulsary fields:
• GRV number
• Release reference
• Values that are checked
• Quantity received must be greater than zero
• Quantity received must be equal or less than the outstanding order quantity
• If a part is immediately issued to a job, the job must be open

Warnings that will allow the part to be received

• Parts received at zero cost
• Part selling price calculated above the current store price

Calculation of selling price

• When users specify a “List Price” for a part, the selling price is calculated, using the “List Price” as supplied multiplied by the transaction forex rate if appliacble.
• If no “List Price” is supplied, the calculated selling price will be based on cost plus the standard handling fee.
• If the part falls in a Part group with a factor defined, the factor will be applied to the selling price calculated with the normal handling fee.  Note that a Group factor is also applied to “List Price” that might be provided.
• Should the calculated selling price exceeds the current selling price, as recorded in the store, a warning will be generated to increase the selling price.  Users will be prompted with the old and suggested new selling price for the part.  This can be acccepted or rejected by the user.

Batch calculation of Selling Prices

Selling prices as recorded in the store will reflect prices calculated on parts that might no longer be in stock.  To achieve the best accuracy of selling prices, users could calculate stock prices on the Calculation Window (W911) by selecting the “Store Prices” option.  This will ensure that prices are based on inventory in stock.  These calculations will also use the current exchange rates as provided in the Foreign tables.  When there is no stock in the store of a specific part, the cost for the most recent received ltransaction for the part will be used for the store “Selling Price”.

T&T2005R2–Shipment Number

As an aid to parts costing, the AMS32 program has a facility to add freight and import duties to an entire shipment received into AMS32.

As shipment costs are usually received later than the parts and invoice, users are able to apply a ‘Shipment’ number to a consignment or batch of consignments.

These can be sequential as the program shows the last ‘Shipment’ number in the receive window W506. It is advisable to write the ‘Shipment’ number on the invoice or invoices that are included in a given shipment.

Enter the number in the ‘Shipment’ field on window W506 for all parts received and related to that shipment.

When complete, go to window W505 (Transaction - Parts - Receive) and press ‘Allocate Costs’. This will open W533. Confirm the transaction date and enter the ‘Shipment’ number. Enter the total freight and duty costs (excluding VAT). Should there be and ‘Extra’ costs, enter them as well.

Press ‘Verify’ and the program will check the calculations and show a summary of the value that will be added to each part. Make sure that this is correct and press ‘Allocate’. This will add the EXACT shipment value to the stores value, thus making sure that the GRV is correct.

It is important that shipment dates match the GRV dates, linked to the shipment.  During verify this is checked and there are two scenarios where the date differs. Should there only be one other date that differ from the shipment date, users will have the opportunity to correct the shipment date to the GRV transaction date.  If there are multiple GRV’s with different dates, users have the option to set all the GRV dates to the shipment date.

If the shipment value is added subsequent to the printing of the original GRV, a new updated GRV MUST be printed as it now includes freight charges that do not appear on the original GRV.

As an added search function, parts related to either GRV or Shipment numbers can be checked by selecting ‘Tree Search’ in window W513 (Transactions - Parts - Edit - Tree Search) Enter the Grv or Shipment number and a summary of linked part numbers will be shown.

Aviation Databases can supply stamps which allow the entering of GRV, Shipment and AWB numbers as well as stamps to add incremental numbers to documents. Call for prices.